# Additional employees

> Show externals, freelancers and open positions who are not in Microsoft Entra ID, using a SharePoint list.

Web page: https://orgchart.compleo.ch/en/docs/additional-employees/

People without an Entra ID account – externals, freelancers or open positions – are maintained in a SharePoint list.
coOrgChart merges them into the chart and the directory.

## Set up the list

In the web part settings, page 1, **Data**, click **Create list on this site**. coOrgChart creates the list
“OrgChartSupp” with all columns and selects it.

- To use a list on another site (for example a central HR site), paste its address into **Additional employees list**
  instead.
- If a list is already selected, the button adds any columns the list is missing, for example after an update. Existing
  entries are not touched.
- Creating a list requires permission to manage lists on that site.

## Columns

| Column | Notes |
| --- | --- |
| Name | Required. |
| Job title, Department, Company, Office | Shown on the cards and used by filters, like the Entra ID attributes. |
| Employee type | Same values as in Entra ID, for filters and cards. |
| Email, Phone, Mobile | Shown in the details window. |
| Photo | Upload the photo directly in the list form. |
| Type | **Employee**, **External** or **Vacancy**. |
| Assistant of the manager | Yes/No: shows the person as assistant of their manager. |
| Manager (in Entra ID) | People picker for a manager with an Entra ID account. |
| Manager (additional employee) | Lookup to the same list, so list people can report to each other. |

A person needs a name and one of the two manager columns to appear in the chart.

## Photos

The Photo column is an image column: open the person in the list and upload the picture. SharePoint stores it with
the list item, so it has the same permissions as the list. Keep list attachments enabled (the default). A square,
face-centred picture works best, because coOrgChart crops it to a circle.

> Lists created with older versions have a link column instead. To switch to photo upload, delete the column
> **Photo** in the list settings and click **Create list on this site** again – it adds the column as an image column.

## In the chart

- List people work like everyone else: views, filters, grouping, labels and search.
- Externals and vacancies get a label on their card; vacancies have a dashed border.
- They have no Teams presence or chat link, and group filters hide them because they are not group members.
- The list is read with the viewer’s normal SharePoint permissions and cached like the directory. **Reload data now**
  refreshes it immediately.